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Tenure & Promotion

Procedures for Preparing Recommendations for Tenure and Promotion

TCU’s policy on Tenure and Promotion is available here: Handbook for Texas Christian University Faculty and Staff 2022-2023. 

  • Terms and Conditions of Service p. 28-30
  • Emeritus Faculty. p. 29
  • Tenure Policy p. 30-34
  • Faculty Appointment, Reappointment and Promotion Policy p. 34-36
  • Faculty Advisory Committee Structure p. 39-41
  • Faculty Appeal Policy p. 44-50

 Who Prepares the Packets
The faculty member is responsible for preparing the vita and supporting materials and must attest to their completeness prior to submission. The recommendations should be as detailed and current as possible since they are the basis on which decisions are made by University administrators and committees.

Sequence of Required Items
Please put the tenure packets in the following order:

Items 1-4 below should be addressed by the Chair (or Dean if your school is not organized on a departmental basis). 

  1. Dean’s Recommendation – Include the judgment of the departmental or college advisory committee. Give specific recommendations of action to be taken.
  2. Recommendations – All departmental and college-level recommendation letters.
  3. Annual Tenure and Promotion Review letters
  4. External Review Letters – Letters to include assessment of scholarship or creativity.
  5. Vita
  6. Personal Statement
  7. Additional Materials – Research samples and teaching materials – List all materials for review in a Table of Contents.

How to Submit
A BOX folder will be set up for each college and school. All packets must be submitted to the appropriate folder.


Contact Mica Bibb, Associate Director, Faculty Services, Appointments and Recruitment, with any questions.


Tenure and Promotion Calendar

Click below for the university-level calendar. Consult your college, school or academic unit for any unit-level dates and protocols. Non-tenure-track professors of professional practice and instructors will follow these deadlines for promotion; however, external letters are not required at the university level. Consult your appropriate college, school or department for specific criteria.

Access the Tenure and Promotion Calendar 2023-24 here.


Tenure Extension Request Form

This Tenure Extension Request Fillable Form is for the requesting faculty member to complete and submit to the Chair and Dean for approval. The Dean will then forward to the Provost’s Office for processing and approval. The faculty member (copying the Dean and Chair) will be sent a formal letter of approval or denial.

For eligibility requirements for an extension, see the Tenure Policy in the Faculty and Staff Handbook.

When a faculty member is granted an extension of the probationary period due to FMLA or due to an extraordinary experience, including the COVID-19 pandemic, once that faculty member receives tenure their commensurate salary increment will be retroactive to the time period when they were originally eligible for tenure. Anyone on the tenure track and not yet tenured is eligible, even if the faculty member has already received a one-year probationary period extension.


University Advisory Committee

The University Advisory Committee advises the Provost/Vice Chancellor for Academic Affairs on actions concerning promotion and tenure in accordance with the policy and procedures of the Faculty Advisory Committee Structure.